Fall Harvest Plan
SUN • OCT 5 • 4:30-7:30PM
Budget = $2000
Meeting #3
SUN • SEP 7 • 6PM
Quizzing Room @ Lakeholm
Aaron:
• announcement video with pics from last year and video
• create info cards for everything (kids, youth, college, etc.)
• promotions with JENNY
• create info cards for everything (kids, youth, college, etc.)
• promotions with JENNY
• fliers by first Friday in September (5th)
• Facebook Ads
• coordinate musicians and tech
• coordinate musicians and tech
* Tyler Maddux & Co. CONFIRMED
* My rock band is CONFIRMED
* video shoot with KATIE finished
* large banner would be $250-350 range
* College Group cards made
* online signup created and active
* My rock band is CONFIRMED
* video shoot with KATIE finished
* large banner would be $250-350 range
* College Group cards made
* online signup created and active
JENNY:
• call WNZR about promoting it or possibly having WNZR truck there
• check with JOHN PACKARD about contacting WNZR to be here like they would for a first Friday or something)
• check with JOHN PACKARD about contacting WNZR to be here like they would for a first Friday or something)
• check how much to promote on the radio?
• promotions with AARON
• promotions with AARON
• fliers by first Friday in September (5th)
* WNZR pricing form on hand
* $11 per 30 second announcement
* $11 per 30 second announcement
JACOB:
• take stock of what tables, chairs, ropes, etc. we need
• contact vendors about the possibility of being here
• contact vendors about the possibility of being here
* Bounce House Rental: $450 for obstacle course
* Sunny Sips on board! (one vendor so far)
* outside space mapped out
* Sunny Sips on board! (one vendor so far)
* outside space mapped out
LORI & STUART:
• STUART will obtain and cook food
• giant food truck (needs 55 feet total space, 40 ft truck)
• talk to Glen Hill Orchard again this year?
• talk to Glen Hill Orchard again this year?
* JEN SMITHERMAN confirmed for decorating photo booth
* JEN SMITHERMAN good contact for pumpkins from Millers
* JEN SMITHERMAN good contact for pumpkins from Millers
KATIE:
• be the up-front announcement person
• volunteer director for day of the party
• volunteer director for day of the party
* video shoot with AARON finished
* signup sheet created
* signup sheet created
Rebecca:
• JOHN MILLER will drive truck pulling wagon
* trailer from Holmes rental CONFIRMED
* hay confirmed for hay rides
* JOHN MILLER pick up and return hay
* Pumpkins for like $1.50 each!!!
* hay confirmed for hay rides
* JOHN MILLER pick up and return hay
* Pumpkins for like $1.50 each!!!
BUDGET ($2000)
$450 - Bounce House
$250-350 - sign (OPTIONAL)
$250 - shirts
$150-225 - pumpkins
$75 - ice
$50 - water
$143 - WNZR 30-second commerical (x13) (twice a day MON-SAT and once on that Sunday) - OPTIONAL
$500 - musicians
$250-350 - sign (OPTIONAL)
$250 - shirts
$150-225 - pumpkins
$75 - ice
$50 - water
$143 - WNZR 30-second commerical (x13) (twice a day MON-SAT and once on that Sunday) - OPTIONAL
$500 - musicians
TOTAL = $1500 without optional and without food!!!
OTHER DETAILS
• Maybe a punch card when going through the food line (so we can see how many people were here and to make sure more people get food)
• Glen Hill Orchard donated apples last year!!!
• Brad Harrod - MVNU straw contact (harrodbrad@yahoo.com) - NOT NEEDED
• if we consider selling apples for NYC profit, we should talk with Glen Hill about that before doing so
• Use old brown tables for pumpkin decoration instead of white
• Add face painting this year! BUT it takes volunteers
• Get a photographer like Diana Tocheff and/or Cora Andrews
• Use a ticket or punch card for food possibly (Relevant for quantities for food and therefore pricing)
• Do the scavenger hunt again – kids activities with kids council
• Bubbles were a hit with kids last year (do it again)
• Glen Hill Orchard donated apples last year!!!
• Brad Harrod - MVNU straw contact (harrodbrad@yahoo.com) - NOT NEEDED
• if we consider selling apples for NYC profit, we should talk with Glen Hill about that before doing so
• Use old brown tables for pumpkin decoration instead of white
• Add face painting this year! BUT it takes volunteers
• Get a photographer like Diana Tocheff and/or Cora Andrews
• Use a ticket or punch card for food possibly (Relevant for quantities for food and therefore pricing)
• Do the scavenger hunt again – kids activities with kids council
• Bubbles were a hit with kids last year (do it again)
HELPER OPTIONS:
• Cindy Higgs as backup or helper option if Jen Smitherman can’t do decorating
• Cindy Higgs as backup or helper option if Jen Smitherman can’t do decorating
• Kristin VanV as last option (good but maybe not possible)
• Nancy (Scott’s sister) or Wendy as possible help
• Nancy Jo and Sandy Rhoton as possible help decorating